The Medina Township Board of Trustees Monthly Meeting

Wednesday, August 14, 2024

Purpose:  Regularly Scheduled Board Meeting

Present:  Shawn Garner, Supervisor

Cam Parr, Trustee

Mike Molohon, Trustee 

Cindy Greene, Trustee 

Mary Sundermeyer, Clerk

Absent:  Luke Harvey, Trustee 

 

Other Officials and Township Staff Present:  

Frank Sturm II, Road Commissioner

Others In Attendance:  0 residents

Call To Order:  Supervisor Garner called the meeting to order at 6:00 pm

Approval of Minutes:  Mary presented the minutes from July 10, 2024. Shawn made a motion to approve the minutes, Mike seconded. The minutes were approved by a unanimous voice vote.

Mary presented the minutes from June 12, 2024. Shawn made a motion to approve the minutes, Cindy seconded. The minutes were approved by a unanimous voice vote.

Mary presented the minutes from the June 12, 2024, Road District Budget Hearing. Shawn made a motion to approve the minutes, Cindy seconded. The minutes were approved by a unanimous voice vote.

Mary presented the minutes from the June 12, 2024, Township Budget Hearing. Shawn made a motion to approve the minutes, Cindy seconded. The minutes were approved by a unanimous voice vote.

Community Policing Report:  Shawn Garner gave the report for July 2024. There were 63 reports made involving 30 reports of crimes (14 original crimes).  There were also 15 traffic stops made in the township.

Public Input:  None 

Old Business:  None

New Business:

Shawn discussed purchasing materials for improvements to Medina Park. He wants to buy fencing materials to improve safety. This will include $2100 to Hohulin Fence Co with labor to be done by volunteers. Shawn made a motion to purchase these materials, Cam seconded. A roll call vote was taken:  Shawn – Aye, Cam – Aye, Mike – Aye, Cindy – Aye. The motion passed.

Department Correspondence:

Supervisor Shawn Garner:  

    1. Investment Report:  the report ending on August 14, 2024 was previously presented to the board.
    2. There are no General Assistance cases pending. 
  • There is 1 case before the Plan Commission (ZBA-2024-006).
  • Shawn will meet with the IVCYA Board to review their baseball season.
  • Shawn has begun the process of purchasing a 2-acre lot from the Road District for possible use for a new Township building. Mike contacted the utility companies to establish services for the lot. Mike also secured information on getting an evaluation of the property. We will need a Special Town Meeting to get electors’ approval for this transfer of funds. An agenda will be set in September for an October Town meeting. The Town Capital Fund will be used to transfer these funds to the Road District.

Road Commissioner:  Frank Sturm

  1. Received bids for the 2024 Maintenance Program on 7/12/24. Bid total was $413,813.40

$470,000.00 was budgeted for this work.

  1. Miscellaneous concrete repairs should start in a couple of weeks. Asphalt work will start in 3 weeks. Seal coat work is completed.
  2. Spray patching was completed this past Monday.
  3. Ditching work at the entrance to Galena Knolls is completed.
  4. Currently, we are replacing several pipe culverts.
  5. I plan to purchase a new computer for the Road District office. This will come out of the office equipment fund.

Assessor:  Mark Brabant:  Reassessment notices will be sent out by the county this week to any homeowner who built a new house or made improvements to their existing house. Homeowners will have 30 days to refute the assessment. 

Plan Commission:   None

Trustees:  Mike reported that Cady Oil has not been paid by the township. Shawn will talk to our accountant and see what the problem is there. Mike would also like to see the name of the credit card holder on the monthly reports. Shawn will ask our accountant to make those additions. Cam received a “thank you” for Frank Sturm from Don Thompson of Galena Knolls subdivision for the ditching work that was completed.

Township/Road District Bills:  

Cindy made a motion to pay the bills of the township.  Mike seconded.  The motion passed by a unanimous voice vote.

Adjournment:

Mike made a motion to adjourn, and Cam seconded it. The motion passed unanimously. The meeting was adjourned at 6:32 pm.

Respectfully submitted this 14th day of August 2024,

Mary Sundermeyer

Township Clerk