The Board of Trustees met at the Medina Township Office

located at 10628 N. Galena Road, Mossville, Illinois on March 13th, 2019

Purpose: Regularly Scheduled Board Meeting

Present:

John H. Dawson, Supervisor

Shawn E. Garner, Clerk

Mike Molohon, Trustee

Adam Gudat, Trustee

Absent: Cam Parr, Trustee

Richard Clinch, Trustee

Other Officials and Township Staff Present:  Frank Sturm II, Road Commissioner

Others In Attendance: 8 resident.  

Call To Order:  Supervisor Dawson followed by pledge of allegiance to the flag called the meeting to order at 6:30 PM.

Minutes:

Clerk, Garner, presented the corrected minutes of the Regular Board Meeting held December 12th, 2018. Supervisor Dawson moved to approve, as presented, seconded by Trustee Gudat; followed by a unanimous “Aye” voice vote.

Community Policing Report:  

Deputy Lauber reported township has been quiet.  

Public Input:  

Supervisor Dawson requested public input and received no request.

Correspondence & Reports

Supervisor, John Dawson:

  • Investment Report:  The Investment Report ending on March 13th, 2019 was accepted as presented by the board.

Road Commissioner, Frank Sturm, II:  

  • We continue to fill potholes.  Supplier has run out of patching material two times this year due to heavy demand.  
  • We held hearing yesterday to add streets in River Ridge Sub-division. No objections.   
  • There is an issue with a sump pump on Hendryx Lane.  A lot of water is being pumped onto roadway. Will probably have to install a discharge line.
  • Street light was installed on Melaik.
  • We did receive the Illinois CMS order form for salt. I ordered 2,000 tons.
  • Responded to a call from dispatch last week to spread salt on Timberdale.  There was a car fire, and it was cold and water from fire department froze.  
  • Plan to have Hunter televise drain line on Fairview, as soon as conditions permit.  

Assessor, Mark Brabant:

Not present to present report.

Plan Commission, Brady Miller, Chairperson:

Not present to present report.

Trustees:

No report.

Old Business

MMYBSA Proposal: Supervisor Dawson reviewed outlined items that MMYBSA would like to be addressed. After discussion, Trustee Molohon made motion to provide one semi-truck load of aggregate for infields with field conditions reviewed in the fall before continuing to purchase, seconded by Trustee Gudat.  A roll-call vote was taken by Clerk Garner with Supervisor Dawson and Trustees, Molohon and Gudat voting “Aye”. The motion passed unanimously. Trustee Molohon made motion to replace the backstop on Field #2 with work to be performed in the fall after MMYBSA’s season concludes, seconded by Trustee Gudat.  A roll-call vote was taken by Clerk Garner with Supervisor Dawson and Trustees, Molohon and Gudat voting “Aye”. The motion passed unanimously. Trustee Molohon proposed that township address location and design before proceeding with addition concrete pad for dumpster. Supervisor Dawson will take action on replacing dead trees between fields.  Additional information will be secured on type of tree. After discussion, Supervisor Dawson advised that board will take no action on park drainage at this time. Trustee Molohon made motion to allow MMYBSA to remove bullpens between fields 4 and 5 and install warm-up areas for hitting, seconded by Supervisor Dawson. A roll-call vote was taken by Clerk Garner with Supervisor Dawson and Trustees, Molohon and Gudat voting “Aye”.  The motion passed unanimously. Supervisor Dawson will secure information to address pavement repairs and installing additional security camera and present details to board.

New Business

Transfer of appropriations for Road District:  Road Commissioner Sturm presented transfer requests in the Road & Bridge Fund and transfer requests in the Permanent Road Fund.   Supervisor Dawson motioned to transfer from the unexpended balance of the line item 501500 of the Road and Bridge Fund the sum of $300 to be added to line item 501506 of the same fund; transfer from the unexpended balance of the line item 501532 of the Road and Bridge Fund the sum of $4,000 to be added to line item 501533 of the same fund; transfer from the unexpended balance of the line item 501500 of the Road and Bridge Fund the sum of $1,000 to be added to line item 501536 of the same fund; transfer from the unexpended balance of the line item 503550 of the Road and Bridge Fund the sum of $8,000 to be added to line item 503524 of the same fund; transfer from the unexpended balance of the line item 503563 of the Road and Bridge Fund the sum of $3,000 to be added to line item 503561 of the same fund; transfer from the unexpended balance of the line item 503526 of the Road and Bridge Fund the sum of $7,500 to be added to line item 503565 of the same fund; transfer from the unexpended balance of the line item 503528 of the Road and Bridge Fund the sum of $2,000 to be added to line item 503572 of the same fund; transfer from the unexpended balance of the line item 503522 of the Road and Bridge Fund the sum of $1,000 to be added to line item 503580 of the same fund; transfer from the unexpended balance of the line item 520524 of the Permanent Road Fund the sum of $10,000 to be added to line item 520565 of the same fund; transfer from the unexpended balance of the line item 520594 of the Permanent Road Fund the sum of $200 to be added to line item 520592 of the same fund, seconded by Trustee Gudat.  A roll-call vote was taken by Clerk Garner with Supervisor Dawson and Trustees, Molohon and Gudat voting “Aye”. The motion passed unanimously.

Approval of Medina Park use contracts:

The contract for Medina Park use by Medina Mossville Youth Baseball and Softball was presented for approval. Park agreement and certificate of insurance were found to be in order by clerk. A motion was made by Supervisor Dawson, seconded by Trustee Gudat, and passed with a unanimous “Aye” voice vote.

The contract for Medina Park use by Pre-Season Classic Tournament was presented for approval. Park agreement and certificate of insurance were found to be in order by clerk. A motion was made by Trustee Molohon, seconded by Trustee Gudat, and passed with a unanimous “Aye” voice vote.

The contract for Medina Park use by IVC Travel Baseball was presented for approval. Park agreement and certificate of insurance were found to be in order by clerk. A motion was made by Trustee Gudat, seconded by Trustee Molohon, and passed with a unanimous “Aye” voice vote.

Agenda for Annual Town Meeting and Location: Clerk presented Agenda for Annual Town Meeting at Township Hall.  Motion to accept agenda as presented was made by Supervisor Dawson and seconded by Trustee Molohon followed by a unanimous “Aye” voice vote.

Road Commissioner Equipment Inventory Report and Creditor’s report:  Supervisor Dawson recognized Road Commissioner Sturm.  Road Commissioner Sturm presented equipment inventory report and creditor’s report.  After reviewing and discussion, motion to accept reports as presented was made by Supervisor Dawson and seconded by Trustee Molohon followed by a unanimous “Aye” voice vote.

Pay Township Bills

Township/Road District Bills Audited:  All bills of the Town and the Road District were approved for payment.  Supervisor Dawson moved to pay the bills, seconded by Trustee Molohon followed by a unanimous “Aye” voice vote.  

Adjournment:  There being no further business to come before the board, Trustee Molohon moved to adjourn, seconded by Trustee Gudat, followed by a unanimous “Aye” voice vote. The meeting adjourned at 8:07 PM.

Respectfully submitted this 13th day of March, 2019

__________________________

Shawn E. Garner, Clerk