Minutes – Medina Township
Board of Trustees
The Board of Trustees met at the Medina Township Office located at 10628 N. Galena Road, Mossville, Illinois on March 14th, 2018
Purpose: Regularly Scheduled Board Meeting
Present:
John H. Dawson, Supervisor
Shawn E. Garner, Clerk
Cam Parr, Trustee
Mike Molohon, Trustee
Absent:
Richard Clinch, Trustee
Adam Gudat, Trustee
Other Officials and Township Staff Present: Frank Sturm II, Road Commissioner
Others In Attendance: 3 residents and 1 non-resident attended.
Call To Order: Supervisor Dawson followed by pledge of allegiance to the flag called the meeting to order at 7:00 PM.
Minutes:
Clerk, Garner, presented the minutes of the Regular Board Meeting held February 14th, 2018. Trustee Parr moved to approve, as presented, seconded by Trustee Molohon; followed by a unanimous “Aye” voice vote.
Community Policing Report: Deputy Rial advised he inspected vehicle along roadway and that it is not an issue. Deputy also followed up on resident burning. Matter will need to be referred to IEPA. Otherwise, it is quiet in township.
Public Input:
Supervisor Dawson asked for public comment and received no request.
Correspondence & Reports
Supervisor, John Dawson:
- Investment Report: The Investment Report ending on March 14th, 2018 was accepted as presented by the board.
Road Commissioner, Frank Sturm, II:
- We are fixing mailboxes and filling potholes.
- Nothing new with Luthy situation, except that IDOT is now involved
- Hoerr Construction lined 2 storm sewers in Lake of the Woods, this week. Planned to do them last year, but ran out of time.
- There is a huge amount of debris in the Lanes. We have roadways clear, and we will start picking debris up soon, just waiting for things to dry up. It is a mess.
- Will do street tour soon and decide on maintenance program for this year.
- Bridge near ballpark was viewed. On county maps, it appears to be on township property. Will consider options to remove.
Assessor, Mark Brabant:
Not present to present report.
Plan Commission, Brady Miller, Chairperson:
Not present to present report.
Trustees:
No report.
Old Business
Approve Board Schedule for 2018-2019: After discussing merits of starting regular monthly town board meetings at 6:30 PM, motion made by Supervisor Dawson to set board schedule as presented, seconded by Trustee Parr followed by a unanimous “Aye” voice vote.
New Business
Amended Road District Budget: Supervisor Dawson recognized Road Commissioner Sturm who submitted amended budget. Amended Road District Budget was reviewed and discussed. Motion made by Supervisor Dawson to approve Amended Road District Budget RD 17-18, seconded by Trustee Parr. Supervisor Dawson requested a roll call vote. Clerk Garner took a roll call vote with Supervisor Dawson, Trustee Parr, and Trustee Molohon voting “Aye”. The motion passed unanimously.
Medina Park Use Contracts: Supervisor Dawson recognized Clerk Garner who presented Medina Park Contracts for Use. Clerk Garner presented agreement for The Preseason Classic for the period of April 20-22, 2018 accompanied by certificate of insurance. Clerk recommended approval of agreement. Motion made by Supervisor Dawson to approve The Preseason Classic agreement, seconded by Trustee Molohon, followed by a unanimous “Aye” voice vote.
Clerk Garner presented agreement for IVC Travel Baseball Association for April 1, 2018 to October 31, 2018 accompanied by certificate of insurance. Clerk recommended approval of agreement. Motion made by Trustee Molohon to approve The Preseason Classic agreement, seconded by Trustee Parr, followed by a unanimous “Aye” voice vote.
Clerk Garner presented agreement for The Medina Mossville Youth Baseball Softball Association for April 1, 2018 to October 31, 2018 along with certificate of insurance. Clerk recommended approval of agreement. Trustee Parr made motion to approve Medina Mossville Youth Baseball Softball Association, seconded by Supervisor Dawson,followed by a unanimous “Aye” voice vote.
Ordinance on Employment Positions /Payroll Status: Ordinance presented by Supervisor
Dawson. Following discussion, Supervisor Dawson made motion to approve Ordinance TWN03-2018 and RD-01-2018, seconded by Trustee Molohon. Supervisor Dawson requested a roll call vote. Clerk Garner took a roll call vote with Supervisor Dawson, Trustee Parr, and Trustee Molohon voting “Aye”. The motion passed unanimously.
Prompt Payment Resolution: Prompt Payment Resolution was reviewed. Trustee Molohon made motion to approve RES-TWN-2018-01, seconded by Trustee Parr. Supervisor Dawson requested a roll call vote. Clerk Garner took a roll call vote with Supervisor Dawson, Trustee Parr, and Trustee Molohon voting “Aye”. The motion passed unanimously.
Renew Current Contract with City of Peoria on annexation agreement: Supervisor Dawson reviewed annexation agreement with discussion on entering negotiations with the City of Peoria to extend term of agreement. Motion made by Supervisor Dawson to authorize township supervisor to retain township counsel to enter into negotiations with the City of Peoria, second by Trustee Parr and followed by a unanimous “Aye” voice vote.
Discuss and vote on modifications to Medina Park storage building: Supervisor Dawson provided proposal to modify storage building at estimated cost of $8,460. After reviewing, Trustee Molohon made motion to modify storage building and add overhead doors with cost not to exceed $10,000, seconded by Trustee Parr. Supervisor Dawson directed a roll call vote. Clerk Garner took roll call vote with Supervisor Dawson, Trustee Parr, and Trustee Molohon voting “Aye”. The motion passed unanimously. Supervisor Dawson and Trustee Parr commended Jake Molohon’s assistance in securing bids.
Approve Annual Town Meeting Agenda: Supervisor Dawson advised that agenda for Annual Town Meeting needs to be approved. Road Commissioner Sturm advised that road district has no items to add to agenda. Trustee Molohon proposed that agenda item be added to address patrol hours contracted with the Peoria County Sheriff’s Department. After discussing, Trustee Parr made motion to add the following to new business under ATM Agenda:
- Request authority of electorate for township board to review and revise hours of patrol under the Peoria County Sheriff’s contract with the township.
- Adopt Ordinance No. GTO-01-2018 establishing Date and Time of 2018 Annual Town Meeting.
Motion was seconded by Trustee Molohon and followed by a unanimous “Aye” voice vote.
Annual Audit Board Meeting on March 28, 2018: Supervisor Dawson made motion to cancel Annual Audit Board Meeting on March 28, 2018, seconded by Trustee Molohon and followed by a unanimous “Aye” voice vote.
Pay Township Bills
Township/Road District Bills Audited: All bills of the Town and the Road District were audited and approved for payment. All bank accounts were reconciled and found to be in order. Trustee Molohon moved to pay the bills, seconded by Trustee Parr followed by a unanimous “Aye” voice vote.
Adjournment: There being no further business to come before the board, Trustee Parr moved to adjourn, seconded by Trustee Molohon, followed by a unanimous “Aye” voice vote. The meeting adjourned at 8:34 PM.
Respectfully submitted this 14th day of March, 2018
__________________________
Shawn E. Garner, Clerk
