The Board of Trustees met at the Medina Township Office

located at 10628 N. Galena Road, Mossville, Illinois on March 8th, 2017

 

Purpose:        Regularly Scheduled Board Meeting

 

Present:        John H. Dawson, Supervisor

                        Shawn E. Garner, Clerk

Cam Parr, Trustee  

Adam Gudat, Trustee          

Mike Molohon, Trustee

Absent:           Richard Clinch, Trustee

           

Other Officials and Township Staff Present: Frank Sturm II, Road Commissioner – Mandy Forbis, Office Manager – Mark Brabant, Assessor

 

 

Others In Attendance: 4 residents attended.

 

Call To Order: The meeting was called to order at 7:00 PM by Supervisor Dawson followed by pledge of allegiance to the flag.

 

Minutes:

Clerk, Garner, presented the minutes of the Regular Board Meeting held February 8th, 2017. Supervisor Dawson moved to approve, as presented, seconded by Trustee Molohon; followed by a unanimous “Aye” voice vote.

 

 

Community Policing Report: Deputy Rials reported no major issues in township. Arrest made that night of recent burglaries with no additional activity.

 

Public Input:

Supervisor Dawson opened floor for public input but received no request.

 

Correspondence & Reports

 

Supervisor, John Dawson:

  1. Investment Report: The Investment Report ending on March 8th, 2017 was accepted as presented by the board.
  2. Notice of economic interest were mailed by county clerk

 

Road Commissioner, Frank Sturm, II:

  1. Received salt contract for 2017-2018. Must be submitted by 04/01/17.
  2. Received a couple of requests for us to sweep streets that were seal-coated last year.
  3. Spring leaf pick-up is tentatively scheduled for middle of April.
  4. Will soon start planning our 2017 Maintenance Program. It will be considerably smaller than last years.

 

Assessor, Mark Brabant:

No report.    

 

Plan Commission, Brady Miller, Chairperson:

Not present to present report.

Trustees:

Trustee Molohon advised that light on State has been repaired but other on Cedar Hills has not.

 

Old Business

 

Discuss and consider Medina Park building modification request to alarm system by MMYBSA: Supervisor Dawson and Trustee Molohon met with Oberlander on alarm system. Supervisor Dawson presented bid for upgrading alarm system. Supervisor Dawson made motion to accept bid as presented from Oberlander Alarm Systems with second by Trustee Parr; followed by roll call vote. The motion passed unanimously.

 

Discuss Medina Park Fence Extensions: Supervisor Dawson reviewed bids and will follow-up with Hohulin Fence Co. for other repair options. He will secure revised bids and present to board for its review and consideration.

 

New Business

 

Presentation on Chillicothe Fire District ballot initiative: Supervisor Dawson recognized Chief Denzer who addressed board. District is acting proactively to address long-term cost and expenses for facilities, apparatus, equipment and training, and these costs continue to increase. District seeks to change funding mechanism from voluntary annual subscription payments fee to property tax levy. District is currently not able to seek grants. The change will provide a broader and more stable financial base while maintaining the level of service. Proposal will be on April 4th ballot.      

 

Discuss consider and vote on Mossville Festival Grant: Grant application for Mossville Firemen Pancake Breakfast & Fall Festival was presented and discussed. Supervisor Dawson made motion to approve grant up to $750, seconded by Trustee Molohon. A roll call vote was taken by Clerk, Garner, with Supervisor Dawson and Trustees, Parr, Gudat, and Molohon voting “Aye”. The motion passed unanimously.

 

Transfer of appropriations for Road District: Road Commissioner Sturm presented transfer requests in the Road & Bridge Fund. Trustee Parr motioned to transfer from the unexpended balance of the line item 503520 of the Road and Bridge Fund the sum of $3,000 to be added to line item 503524 of the same fund; transfer from the unexpended balance of the line item 501536 of the Road and Bridge Fund the sum of $500 to be added to line item 501548 of the same fund; transfer from the unexpended balance of the line item 503548 of the Road and Bridge Fund the sum of $3,000 to be added to line item 503524 of the same fund; transfer from the unexpended balance of the line item 503500 of the Road and Bridge Fund the sum of $5,000 to be added to line item 503504 of the same fund; transfer from the unexpended balance of the line item 503528 of the Road and Bridge Fund the sum of $2,500 to be added to line item 503524 of the same fund; transfer from the unexpended balance of the line item 503550 of the Road and Bridge Fund the sum of $4,000 to be added to line item 503524 of the same fund; transfer from the unexpended balance of the line item 503550 of the Road and Bridge Fund the sum of $400 to be added to line item 503552 of the same fund; transfer from the unexpended balance of the line item 503500 of the Road and Bridge Fund the sum of $9,000 to be added to line item 503524 of the same fund; transfer from the unexpended balance of the line item 503575 of the Road and Bridge Fund the sum of $6,000 to be added to line item 503524 of the same fund; and transfer from the unexpended balance of the line item 503588 of the Road and Bridge Fund the sum of $1,000 to be added to line item 503590 of the same fund, seconded by Trustee Gudat. A roll-call vote was taken by Clerk Garner with Supervisor Dawson and Trustees, Molohon, Gudat and Parr voting “Aye”. The motion passed unanimously. Road Commissioner Sturm presented transfer requests in the Permanent Road Fund. Supervisor Dawson motioned transfer from the unexpended balance of the line item 520594 of the Permanent Road Fund the sum of $2,500 to be added to line item 520592 of the same fund; transfer from the unexpended balance of the line item 520572 of the Permanent Road Fund the sum of $500 to be added to line item 520565 of the same fund; transfer from the unexpended balance of the line item 520547 of the Permanent Road Fund the sum of $9,000 to be added to line item 520524 of the same fund; transfer from the unexpended balance of the line item 520550 of the Permanent Road Fund the sum of $17,000 to be added to line item 520524 of the same fund; transfer from the unexpended balance of the line item 520594 of the Permanent Road Fund the sum of $8,000 to be added to line item 520524 of the same fund; transfer from the unexpended balance of the line item 520585 of the Permanent Road Fund the sum of $5,000 to be added to line item 520524 of the same fund; transfer from the unexpended balance of the line item 520599 of the Permanent Road Fund the sum of $3,000 to be added to line item 520524 of the same fund; and transfer from the unexpended balance of the line item 520549 of the Permanent Road Fund the sum of $2,000 to be added to line item 520524 of the same fund, seconded by Trustee Molohon. A roll-call vote was taken by Clerk Garner with Supervisor Dawson and Trustees, Molohon, Gudat and Parr voting “Aye”. The motion passed unanimously.

 

Approval of Medina Park use contracts:

The contract for Medina Park use by Medina Mossville Youth Baseball and Softball was presented, but since certificate of insurance was not presented approval, no action was taken.

 

The contract for Medina Park use by IVC Travel Baseball was presented for approval. Park agreement and certificate of insurance were found to be in order by clerk. A motion was made by Trustee Parr, seconded by Supervisor Dawson, and passed with a unanimous “Aye” voice vote.

 

Agenda for Annual Town Meeting and Location: Clerk presented Agenda for Annual Town Meeting at Township Hall. Motion to accept agenda as presented was made by Supervisor Dawson and seconded by Trustee Molohon followed by a unanimous “Aye” voice vote.

 

Pay Township Bills

 

Township/Road District Bills Audited: All bills of the Town and the Road District were audited and approved for payment. All bank accounts were reconciled and found to be in order. Trustee Molohon moved to pay the bills, seconded by Trustee Parr followed by a unanimous “Aye” voice vote.

 

Adjournment: There being no further business to come before the board, Supervisor Dawson moved to adjourn, seconded by Trustee Molohon: followed by a unanimous “Aye” voice vote. The meeting adjourned at 8:44 PM.

 

Respectfully submitted this 8th day of March, 2017

 

 

__________________________

Shawn E. Garner, Clerk

 

 

 

 

 

 

 

 

                                   

 

 

 

The Board of Trustees met at the Medina Township Office

located at 10628 N. Galena Road, Mossville, Illinois on March 8th, 2017

 

Purpose:        Regularly Scheduled Board Meeting

 

Present:        John H. Dawson, Supervisor

                        Shawn E. Garner, Clerk

Cam Parr, Trustee  

Adam Gudat, Trustee          

Mike Molohon, Trustee

Absent:           Richard Clinch, Trustee

           

Other Officials and Township Staff Present: Frank Sturm II, Road Commissioner – Mandy Forbis, Office Manager – Mark Brabant, Assessor

 

 

Others In Attendance: 4 residents attended.

 

Call To Order: The meeting was called to order at 7:00 PM by Supervisor Dawson followed by pledge of allegiance to the flag.

 

Minutes:

Clerk, Garner, presented the minutes of the Regular Board Meeting held February 8th, 2017. Supervisor Dawson moved to approve, as presented, seconded by Trustee Molohon; followed by a unanimous “Aye” voice vote.

 

 

Community Policing Report: Deputy Rials reported no major issues in township. Arrest made that night of recent burglaries with no additional activity.

 

Public Input:

Supervisor Dawson opened floor for public input but received no request.

 

Correspondence & Reports

 

Supervisor, John Dawson:

  1. Investment Report: The Investment Report ending on March 8th, 2017 was accepted as presented by the board.
  2. Notice of economic interest were mailed by county clerk

 

Road Commissioner, Frank Sturm, II:

  1. Received salt contract for 2017-2018. Must be submitted by 04/01/17.
  2. Received a couple of requests for us to sweep streets that were seal-coated last year.
  3. Spring leaf pick-up is tentatively scheduled for middle of April.
  4. Will soon start planning our 2017 Maintenance Program. It will be considerably smaller than last years.

 

Assessor, Mark Brabant:

No report.    

 

Plan Commission, Brady Miller, Chairperson:

Not present to present report.

Trustees:

Trustee Molohon advised that light on State has been repaired but other on Cedar Hills has not.

 

Old Business

 

Discuss and consider Medina Park building modification request to alarm system by MMYBSA: Supervisor Dawson and Trustee Molohon met with Oberlander on alarm system. Supervisor Dawson presented bid for upgrading alarm system. Supervisor Dawson made motion to accept bid as presented from Oberlander Alarm Systems with second by Trustee Parr; followed by roll call vote. The motion passed unanimously.

 

Discuss Medina Park Fence Extensions: Supervisor Dawson reviewed bids and will follow-up with Hohulin Fence Co. for other repair options. He will secure revised bids and present to board for its review and consideration.

 

New Business

 

Presentation on Chillicothe Fire District ballot initiative: Supervisor Dawson recognized Chief Denzer who addressed board. District is acting proactively to address long-term cost and expenses for facilities, apparatus, equipment and training, and these costs continue to increase. District seeks to change funding mechanism from voluntary annual subscription payments fee to property tax levy. District is currently not able to seek grants. The change will provide a broader and more stable financial base while maintaining the level of service. Proposal will be on April 4th ballot.      

 

Discuss consider and vote on Mossville Festival Grant: Grant application for Mossville Firemen Pancake Breakfast & Fall Festival was presented and discussed. Supervisor Dawson made motion to approve grant up to $750, seconded by Trustee Molohon. A roll call vote was taken by Clerk, Garner, with Supervisor Dawson and Trustees, Parr, Gudat, and Molohon voting “Aye”. The motion passed unanimously.

 

Transfer of appropriations for Road District: Road Commissioner Sturm presented transfer requests in the Road & Bridge Fund. Trustee Parr motioned to transfer from the unexpended balance of the line item 503520 of the Road and Bridge Fund the sum of $3,000 to be added to line item 503524 of the same fund; transfer from the unexpended balance of the line item 501536 of the Road and Bridge Fund the sum of $500 to be added to line item 501548 of the same fund; transfer from the unexpended balance of the line item 503548 of the Road and Bridge Fund the sum of $3,000 to be added to line item 503524 of the same fund; transfer from the unexpended balance of the line item 503500 of the Road and Bridge Fund the sum of $5,000 to be added to line item 503504 of the same fund; transfer from the unexpended balance of the line item 503528 of the Road and Bridge Fund the sum of $2,500 to be added to line item 503524 of the same fund; transfer from the unexpended balance of the line item 503550 of the Road and Bridge Fund the sum of $4,000 to be added to line item 503524 of the same fund; transfer from the unexpended balance of the line item 503550 of the Road and Bridge Fund the sum of $400 to be added to line item 503552 of the same fund; transfer from the unexpended balance of the line item 503500 of the Road and Bridge Fund the sum of $9,000 to be added to line item 503524 of the same fund; transfer from the unexpended balance of the line item 503575 of the Road and Bridge Fund the sum of $6,000 to be added to line item 503524 of the same fund; and transfer from the unexpended balance of the line item 503588 of the Road and Bridge Fund the sum of $1,000 to be added to line item 503590 of the same fund, seconded by Trustee Gudat. A roll-call vote was taken by Clerk Garner with Supervisor Dawson and Trustees, Molohon, Gudat and Parr voting “Aye”. The motion passed unanimously. Road Commissioner Sturm presented transfer requests in the Permanent Road Fund. Supervisor Dawson motioned transfer from the unexpended balance of the line item 520594 of the Permanent Road Fund the sum of $2,500 to be added to line item 520592 of the same fund; transfer from the unexpended balance of the line item 520572 of the Permanent Road Fund the sum of $500 to be added to line item 520565 of the same fund; transfer from the unexpended balance of the line item 520547 of the Permanent Road Fund the sum of $9,000 to be added to line item 520524 of the same fund; transfer from the unexpended balance of the line item 520550 of the Permanent Road Fund the sum of $17,000 to be added to line item 520524 of the same fund; transfer from the unexpended balance of the line item 520594 of the Permanent Road Fund the sum of $8,000 to be added to line item 520524 of the same fund; transfer from the unexpended balance of the line item 520585 of the Permanent Road Fund the sum of $5,000 to be added to line item 520524 of the same fund; transfer from the unexpended balance of the line item 520599 of the Permanent Road Fund the sum of $3,000 to be added to line item 520524 of the same fund; and transfer from the unexpended balance of the line item 520549 of the Permanent Road Fund the sum of $2,000 to be added to line item 520524 of the same fund, seconded by Trustee Molohon. A roll-call vote was taken by Clerk Garner with Supervisor Dawson and Trustees, Molohon, Gudat and Parr voting “Aye”. The motion passed unanimously.

 

Approval of Medina Park use contracts:

The contract for Medina Park use by Medina Mossville Youth Baseball and Softball was presented, but since certificate of insurance was not presented approval, no action was taken.

 

The contract for Medina Park use by IVC Travel Baseball was presented for approval. Park agreement and certificate of insurance were found to be in order by clerk. A motion was made by Trustee Parr, seconded by Supervisor Dawson, and passed with a unanimous “Aye” voice vote.

 

Agenda for Annual Town Meeting and Location: Clerk presented Agenda for Annual Town Meeting at Township Hall. Motion to accept agenda as presented was made by Supervisor Dawson and seconded by Trustee Molohon followed by a unanimous “Aye” voice vote.

 

Pay Township Bills

 

Township/Road District Bills Audited: All bills of the Town and the Road District were audited and approved for payment. All bank accounts were reconciled and found to be in order. Trustee Molohon moved to pay the bills, seconded by Trustee Parr followed by a unanimous “Aye” voice vote.

 

Adjournment: There being no further business to come before the board, Supervisor Dawson moved to adjourn, seconded by Trustee Molohon: followed by a unanimous “Aye” voice vote. The meeting adjourned at 8:44 PM.

 

Respectfully submitted this 8th day of March, 2017

 

 

__________________________

Shawn E. Garner, Clerk